Position title
Administration & QMS Assistant
Description
Odex Chemicals Limited, a leading manufacturer of industrial detergents, sanitizers, and water treatment solutions, is seeking a dynamic and detail-oriented Administration QMS Assistant to support our operations and contribute to our continuous improvement journey.
Responsibilities
Administrative Support
- Provide general administrative support, including filing, photocopying, and document preparation.
- Assist in planning and organizing company meetings and events.
- Maintain and manage office stationery and supplies.
- Support petty cash management and related record-keeping.
- Assist in travel and accommodation bookings.
- Act as a backup to the Personal Assistant when required.
- Support export order processing and maintain related documentation files.
Quality Management System (QMS) Support
- Assist in mapping and maintaining departmental processes and documentation.
Support implementation and compliance with ISO standards. - Coordinate internal and external audit logistics and track non-conformities.
- Compile QMS performance updates and support Management Review meetings.
- Assist with QMS-related staff training and continuous improvement initiatives such as Leanand Kaizen.
Qualifications
- Degree in Business Administration, Office Administration or related field.
- Minimum of 3 years of experience in administrative or QMS support roles.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Familiarity with ISO standards (e.g. ISO 9001) and QMS processes is an added advantage.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Hiring organization
Employment Type
Full-time
Job Location
Behind Ramtons, Off Mombasa Rd
Date posted
August 20, 2025
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